Communication skills are all about shared understanding. However, there are lots of reasons why interpersonal communication is probably not impactful. These barriers to communication might happen at any stage of the communication process. A skilled communicator must be aware of the barriers and find out how to overcome them. So what are the common limitations to effective business communication and how you can improve communication?
Let’s take a look at a few of them:
Language barriers and the use of jargon
Emotional barriers
Systematic barriers
Variations in perception
Physical infirmities corresponding to hearing problems or speech difficulties
Physical boundaries like noise, distance, closed doors, cabins
Expectations and prejudices
Cultural variations
Information overload
Let’s look at a few of these limitations intimately-
1. Language Boundaries
Difference in language is the obvious barrier to communication as two people speaking two completely different languages cannot communicate with every other. The accents and dialect (use of words) of people belonging to completely different places differs even if their language is same. Though the languages are technically the identical in folks utilizing totally different dialects and accents, the meanings, implications and interpretations of words are totally different, which may lead to varied kinds of conflicts. For instance, if a Scottish farmer talks to an individual from London, they don’t understand most of the words the other says regardless that they both speak English. The word ham and bacon can be used interchangeably in Scotland however they are different in England. Using jargon and abbreviations may also be a language barrier like the word LOL. Different individuals could interpret it in different ways. Incorrect selection of words can be a barrier to communication. Words with two meanings, homonyms, homographs, homophones should always be avoided as it doesn’t send the proper meaning and can be interpreted in any way. Grammar and spelling becomes a barrier in communication as folks from totally different parts of the world may be using it in another way even in a particular word. For example, an individual makes a mistake of typing carried out as don. The spelling and grammar checker of the computer does not label it as mistaken as don can also be a correct word. But, the word can change the entire which means of the sentence or make the sentence not understandable.
2. Psychological Limitations
There are a number of psychological barriers to communication. One such is the mindset of the sender and the receiver. If the receiver of the communication mis-trusts the sender then he/she might not obtain the message within the manner in which it was intended. The identical goes for the sender too. Anger can also be a psychological barrier to communication. When we are offended we aren’t able to speak effectively. People who are less assertive might not be able to speak their ideas and feelings successfully and this too could turn out to be a barrier to efficient communication.
3. Systematic Obstacles
Many organizations have inefficient or inappropriate information systems and communication channels. Individuals are not clear about their roles and responsibilities in the communication process. Generally business communication in a company can get very sophisticated and challenging and the leaders of the group should strive keeping it as simple as possible.
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